Comparison
Who Sits Where vs Excel / Google Sheets
Spreadsheets are fantastic for a guest list. They fall apart the moment you try to place people in a room. Import your sheet into Who Sits Where and skip the pain.
Who Sits Where
Best for: Anyone who has ever rebuilt a seating chart from scratch after a last-minute RSVP change.
Free (1 event, 50 guests) · Event Pass $29 one-time · Pro $34/mo
Excel / Google Sheets
The most popular seating tool in the world, and the reason planners lose weekends.
Best for: The first draft of the guest list — then move to a real tool.
Free (with Google) or bundled with Microsoft 365.
| Feature | Who Sits Where | Excel / Google Sheets |
|---|---|---|
| Visual floor plan | Drag-and-drop room | None |
| See conflicts as you plan | Live warnings | You catch them at dinner |
| Auto-seat with rules | One click | Manual sorting |
| Public RSVP link | Included | Build it yourself |
| Per-guest meal counts for caterer | One export | COUNTIF formulas |
| Printable floor plan for the venue | PDF | Not really |
| Handles last-minute RSVP changes | Drag one guest | Rebuild the sheet |
| Guest list import | Import your sheet in one click | You already have it |
Bottom line
Spreadsheets are fantastic for a guest list. They fall apart the moment you try to place people in a room. Import your sheet into Who Sits Where and skip the pain.